The National Rural Health Mission emphasize to provide effective health care to the rural population, especially the disadvantaged groups including women and children, by improving access, enabling community ownership and demand for services, strengthening public health systems for efficient service delivery, enhancing equity and accountability and promoting decentralization.
As envisazed under NRHM Ministery of Health & Family Welfare Govt. of India that the State level Mission would function under the over all guidance of the State Health Mission headed by the Chief Minister of the state. The function under the Mission would be carried out through the State Health & Family Welfare Society.
Accordingly, the State Govt. had constituted the General Body of State Health Mission under the Chairmanship of Hon’ble Chief Minister Haryana vide notification dated 27/06/05 (Flag ‘A’). The functions under the Mission would be carried out through the State Health Society, Haryana, Panchkula.
It is therefore proposed that the State Health Society, Haryana, Panchkula of NRHM may be re-constituted. The Society shall comprise of Governing Body & Executive Committee.
Proposed Structure of State Health Mission (NRHM)
State Health Mission
Chairperson – Hon’ble Chief Minister
A. Governing Body of State Health Society
Constituion & Members
Chairperson- Chief Secretary, Haryana
Vice-Chairman- Financial Commissioner & Principal Secretary, Govt. Haryana, Health, Medical Education & Ayurveda
Member Secretary- Mission Director(NRHM), Haryana
Frequency of Meeting:
The meeting of Governing Body of State Health Society, Haryana, Panchkula will be held every 6 months & earlier, if necessary.
Term of Members
The term of official members will be the time they hold the office by virtue of which they are members. The term of other members will be for 2 years.
Authentication of orders, decisions etc.
All orders and decisions of the Governing body shall be authenticated by the signature of the Financial Commissioner & Principal Secretary, Govt. Haryana, Health, Medical Education & Ayurveda and all other instruments issued by the Governing body shall be auntheticated by the signature of the Financial Commissioner & Principal Secretary, Govt. Haryana, Health, Medical Education & Ayurveda or such other officer of the Governing body as may be authorized by him/her.
Ordinary Business of the Governing Body
Powers & Functions of Governing Body
The Governing Body of the SOCIETY shall be the highest decision making body of the Society. It shall have the following powers and functions:
B. Executive Committee of State Health Society
The Executive Committee would ensure execution of integrated NRHM State Action Plan, follow up action on decision of State Health Mission.
Constituion & Members
1. Chairperson- Financial Commissioner & Principal Secretary, Govt. Haryana, Health, Medical Education & Ayurveda.
2. Member Secretary- Mission Director(NRHM), Haryana
4. Frequency of Meeting:
The meeting of Executive Committee of State Health Society, Haryana will be held every 3 months & earlier, if necessary.
5. Term of Members
The term of official members will be the time they hold the office by virtue of which they are members. The term of other members will be for 2 years
6. Ordinary Business of the Executive Body
Powers & Functions of Executive Body
The Executive Committee of the Society shall have the following powers and functions for appropriate working of the Society:
1. Name of the Society
The Name of the Society shall be “State Health Society, (Haryana)” hereinafter referred to as the “Society”.
2. Area of operation
The area of operation of the Society shall be whole of the State Haryana.
The Society shall have its office of Director General Health Services, Panchkula, Haryana with liberty for it to establish one or more subordinate offices or outlets elsewhere in the State, if so required.
The Society shall also serve in an additional managerial and technical capacity to the Department of Health & Family Welfare, Government of Haryana for the implementation of Health Programme and National Rural Health Mission (NRHM) in the State.
5. Scope of functions
To achieve the above objectives, the Society shall direct its resources towards performance of the following key tasks:
Receive, manage (including disbursement to implementing agencies e.g. District Societies, NGOs etc.) and account for the funds received from the Ministry of Health & Family Welfare, Government of India.
Manage the NGO / PPP (public–private partnership) components of the NRHM in the State, including execution of contracts, disbursement of funds and monitoring of performance.
Function as a Resource Centre for the Department of Health & Family Welfare in policy/situational analysis and policy development (including development of operational guidelines and preparation of policy change proposals for the consideration of Government).
Strengthen the technical / management capacity of the Districts Societies by various means including through recruitment of individual / institutional experts from the open market (with total programme management costs for the State as a whole not exceeding to 6% of the total programme costs).
Mobilize financial / non-financial resources for complementing/supplementing the NRHM activities in the State.
Organize training, meetings, conferences, policy review studies / surveys, workshops and inter-State exchange visits etc. for deriving inputs for improving the implementation of NRHM in the State.
Undertake such other activities for strengthening NRHM in the State as may be identified from time to time, including mechanisms for intra and inter-sectoral convergence of inputs and structures.
For performing the above tasks, the Society shall:
Establish and carry out the administration and management of the Society’s Head Office, which will serve as the implementation arm of the Society.
Create administrative, technical and other posts in the Head Office of the Society as deemed necessary.
Establish its own compensation package and employ, retain or dismiss personnel as required.
Establish its own procurement procedures and employ the same for procurement of goods and services.
Make rules and bylaws for the conduct of the activities of the Society and its Head Office and add, rescind or vary them from time to time, as deemed necessary.
6. First members of the Governing Body
The names, addresses, occupations and designations of the First Members of the Governing Body of the Society to whom by the rules and regulations of the Society, the management of the affairs of the Society is entrusted as required under section 2 of the Societies Registration Act, 1860 (No. XXI of 1860) are as follows:
Name / Designation
Status in Governing Body
Chief Secretary, Haryana
Financial Commissioner & Principal Secretary, Govt. Haryana, Health, Medical Education & Ayurveda
Mission Director (NRHM), Haryana
A copy of the rules of the Society certified to be a correct copy by three members of the Governing Body is filed along with this Memorandum of Association.
We, the several persons whose names and addresses are given below having associated ourselves for the purpose described in this Memorandum of Association do hereby subscribe our names to this Memorandum of Association and set our several and respective hands hereunto and form ourselves into a Society under the Societies Registration Act, 1860 (Act, No. XXI of 1860): this………….day of 2005 at……………...
Occupation and address
Chief Secretary, Haryana Chairman
Financial Commissioner & Principal Secretary, Govt. Haryana, Health, Medical Education & Ayurveda –
Mission Director (NRHM), Haryana – Member Secretary
Secretary, Women & Child Development
Secretary, PWD B&R
Secretary, Rural Development & Panchayat
Secretary, Urban Development & Local Bodies
Secretary, Water Supply & Sanitation
Secretary, Town & Country Planning
Director General, Health Services, Haryana
Director, PGIMS Rohtak
Project Director (NRHM), Haryana
Director AYUSH, Haryana
Representative(s) to be nominated by MOH&FW, Govt. of India.
President, IMA (Haryana), State Branch.
Secretary, State Red Cross Society
Any other member who is deemed fit for as per need
We the undersigned certify that we know the above mentioned persons and that they have signed in our presence.
Name & Designation of Name & Designation of
the person who is certifying the person who is certifying
STATE HEALTH SOCIETY, HARYANA
CONSTITUTION & RULES
1. NAME OF THE SOCIETY: The name of the Society will be “State Health Society, Haryana (SHSH)”
2. Address: The registered office of this society will be in the premises of the office of Director General Health Services, Panchkula, Haryana.
3.1 In the interpretation of its Constitution & Rules, the following expressions shall have the following meaning unless inconsistent with subject or context:
4. Objectives: The State Health Society, Haryana will have the objectives to:
There shall be following categories of members of the Society:
7. AUTHORITIES OF THE STATE HEALTH SOCIETY
The following shall be the bodies and authorities of the Society:
8. COMPOSITION OF THE GOVERNING BODY
8.1 Thus the constitution of the Governing Body shall be as follows:
8.2 The membership of an ex-officio member of the Society and of the Governing Body shall terminate when he/she ceases to hold the office by virtue of which he/she was member and his/her successor to the office shall become such member.
8.3 Nominated members shall hold office for a period of three years from the date of their nomination by the Chairperson. Such members will be eligible for re-nomination for another period of 3 years.
8.4 The Society shall maintain a roll of members at its registered office and every member shall sign the roll and state therein his/her rank or occupation and address. No member shall be entitled to exercise rights and privileges of a member unless he/she has signed the roll as aforesaid.
8.5 A member of the Governing Body shall cease to be member if the resigns, become of unsound mind, become insolvent or convicted of a criminal offence involving moral turpitude or removal from the post by virtue of which s/he was holding the membership.
8.5.1 One third of the members of the Governing Body, including the substitutes nominated present in person shall form a quorum at every meeting of the Governing Body.
8.6 Resignation of membership shall be tendered to the Governing Body in person to its Member Secretary and shall not take effect until it has been accepted on behalf of the Governing Body by the Chairperson.
8.7 If a member of the Society changes his/her address he/she shall notify his/her new address to the Member Secretary who shall thereupon enter his/her new address in the roll of member. But if a member fails to notify his/her new address the address in the roll of members shall be deemed to be his/her address.
9. POWERS & FUNCTIONS OF THE GOVERNING BODY:
10. COMPOSITION OF THE EXECUTIVE COMMITTEE
The Executive Committee of the Society, which shall consist of the following members for carrying out all functions of the Society.
Name / designation
Status in Executive Committee
Financial Commissioner & Principal Secretary, Govt. Haryana, Health, Medical Education & Ayurveda.
Mission Director(NRHM), Haryana
Director, Development & Panchayat
Chief Administrator, HUDA
Chairman, Haryana Pollution Control Board
Special Secretary, Finance dealing with Health.
Director General, Primary Education
Engineer-in-Chief, Water Supply & Sanitation
Engineer-in-Chief, PWD B&R
Director Health Services, Family Welfare
Director Health Services, Malaria
Project Director, State AIDS Control Society
Director, Urban & Local Bodies
Director, Women & Child Development
Secretary, Red Cross Society, Haryana
Director, AYUSH, Haryana
Representative(s) of GoI
Economics & Statistical Adviser, Haryana
Non official member nominated by the Govt. Haryana
Any other member by the permission of Chairperson
10.1 The Executive Committee may co-opt additional members and/or invite subject experts to its meetings from time to time.
10.2 Meetings of the Executive Committee shall be convened by the Member Secretary by giving clear seven days notice in writing along with the Agenda specifying the business to be transacted, the date, time and venue of the meeting.
10.4 The minutes of the Executive Committee meetings will be placed before the Governing Body at its next meeting.
10.5 The various Committees constituted by the Governing Body shall submit their reports to the Executive Committee who shall be empowered to take decisions on their recommendations or may obtain approval from the Governing Body as the case may be.
11. POWERS AND FUNCTION OF THE EXECUTIVE COMMITTEE
12. POWERS OF THE CHAIRPERSONS:
The Chairperson of the Governing Body and Executive Committee shall preside over all the meetings of the Governing Body and committee respectively and decide issue by majority votes. They shall have a casting vote and shall perform other function responsibility as entrusted to them by the Governing Body from time to time
12.1 Chairperson shall take the chair at the meetings of the Governing Body. In his/her absence, the vice- chairman will chair the meeting, failing which the Governing Body shall elect one among the members present as chairperson of the meeting.
12.2 In the event of any urgent business, the Chairperson of the Governing Body may take a decision on the behalf of the Governing Body. Such a decision shall be reported to the Governing Body at its next meeting for ratification.
13. POWERS AND FUNCTIONS OF THE MEMBER SECRETARY
14. LEAGAL STATUS OF THE MEMBER SECRETARY OF THE GOVERNING BODY OF THE SOCIETY:
There may be following sources for the creation of a fund of the Society:
16. SAFETY OF FUNDS:
17. ACCOUNTS OF THE SOCIETY.
The accounts of the Society shall be kept open for inspection by the agency of the Government of India or the Controller and Auditor General of India or Accountant General or Chartered Accountants appointed by Govt./Donor Agency at any time to be satisfied that the funds received by the Society have been utilized for the purposes for which they were received.
A special meeting of the Governing Body can be called by the Secretary to discuss the need to reconstitute the Governing Body and the Executive Committee. The agreement to reconstitute the Governing Body and the Committee shall be arrived at based on a three fifth majority of the members of the Governing Body and the committee. Information about the new members of the Executive Committee and the Governing Body will be sent to the Registrar of Societies in accordance with the provisions of the Registration of Societies Act.
Casual vacancies arising in the Governing Body on account of any reason may be filled in by co-option made by the Governing Body through a resolution in this regard.
PROCEDURE OF CALLING MEETING OF THE GOVERNING BODY/ COMMITTEE:
23. AMENDMENT IN THE RULES AND REGULATIONS:
Wherever it shall appear to the Governing Body that it is advisable to alter, extend or delete any of the objectives or purposes laid down in the Memorandum of Association and rules of the Society or to amalgamate such Society either wholly or partially with any other Society, such Governing Body may submit a written proposition to the members of the Society, and may convene a separate meeting for the consideration there of according to the regulation of the Society, but no such preposition shall be carried into effect unless such report shall have been delivered or sent by post to every member of the society ten days prior to the special meeting convened by the Governing Body for the consideration thereof, or unless such proposition shall have been agreed to by the votes of three fifth of the members delivered in person or by proxy, and confirmed by the votes of three fifth of the members present at a second special meeting convened by the Governing Body at the interval of one month after the former meeting.
In other cases amendments can be made by a resolution passed by two third members present in the meeting of Governing Body specially called for such purpose. Any changes in any of the provisions of the Memorandum or Rules and Regulation made above will be notified and sent to the Registrar, in accordance with the provisions of the Registration of Societies Act.
24. GENERAL PROVISION:
All the provisions of the Firms Societies Registration Act 1860 shall apply to this Society. The Registrar of the Firms & Societies, Panchkula, Haryana shall have powers of inspection and any suggestion made by him would be complied with.
25. AUDIT OF ACCOUNTS
The Executive Committee of the Society shall appoint Auditor for the annual audit of accounts of the funds of the Society. On the recommendation of the Convener of the Society, the Committee may create such machinery, which may provide concurrent audit of expenditure or inspection of accounts of the Society. For this purpose, the Committee may obtain services of a financial expert taken on deputation or from State Government or from any other contract Institution / Organization or from outside.
26. PROPERTIES AND ASSETS
The income and property of State Health Society, Haryana derived in any manner shall be applied towards promotion of objectives thereof as laid down above, subject to the expenditure of grants made by Government of Haryana/Govt. of India or donor agencies and revenue generated by District Health & Family Welfare Societies through User Charges to such limitations as these Government/ Agencies may impose from time to time. No portion of income and property of the society shall be paid or transferred directly or indirectly by way of dividend bonus or otherwise, however, to persons who at any time have been members of the society or at any one of them or to any person planning through them provided that nothing therein contained shall prevent the payment in good faith of remuneration of any service rendered to the society or traveling allowance, halting or other similar charges.
27. ANNUAL REPORT
A draft annual report and the yearly accounts of the Society shall be placed before the Governing Body at next meeting for consideration and approval. A copy of the annual report and audited statement of accounts as finally approved by the Governing Body shall be forwarded within six months of the closure of a financial year to the Chairperson of the Governing Body and Government of India in Ministry of Health & Family Welfare representatives on the Governing Body.
The Society may be dissolved subject to Section 12(D)(i)(c) of the Act of Societies Registration Act. If any property remains after settlement of its debts and liabilities, it will be transferred to a Society or organization having similar objects selected and approved by the Governing Body by two third of the members
29.1.1 All contracts and other instruments for and on behalf of the Society shall be subject to the provisions of the Act, be expressed to be made in the name of the Society and shall be executed by the persons authorised by the Governing Body.
29.1.2 No contracts for the sale, purchase or supply of any goods and material shall be made for and on behalf of the Society with any member of the Society or his/her relative or firm in which such member or his/her relative is a partner or shareholder or any other partner or shareholder of a firm or a private company in which the said member is a partner or director.
29.2 COMMON SEAL
29.2.1 The Society may have a common seal of such make and design as the Governing Body may approve.
29.3 COMPLIANCE OF STATUTORY REQUIREMENTS
29.3.1 The Society shall register itself with relevant government agencies for the purpose of complying with the statutory requirements including regulations governing deduction of tax at source relating to the staff, consultants and experts employed by it and/or consultancies / contracts awarded by it in the course of performance of its tasks.
29.4 GOVERNMENT POWER TO REVIEW
29.4.1 Notwithstanding anything to the contrary contained in these Rules, the Ministry of Health & Family Welfare, Government of India, as the principal donor to the Society, may appoint one or more persons to review the work and progress of the Society and hold enquiries into the affairs thereof and report thereon, get the accounts of the society audited by the internal audit parties of the Chief controller of Accounts, MoHFW, GoI, and issue directions, as deemed appropriate, to the Society.
29.4.2 The Chairperson of the Governing Body shall have the right to nominate one or more persons to be part of the review / enquiries.
29.4.3 The progress review reports and / or enquiry reports shall be included in the written agenda of the ensuing meeting of the Governing Body.