The National Rural Health Mission emphasize to provide effective health care to the rural population, especially the disadvantaged groups including women and children, by improving access, enabling community ownership and demand for services, strengthening public health systems for efficient service delivery, enhancing equity and accountability and promoting decentralization.

 As envisazed under NRHM Ministery of Health & Family Welfare Govt. of India that the State level Mission would function under the over all guidance of the State Health Mission headed by the Chief Minister of the state. The function under the Mission would be carried out through the State Health & Family Welfare Society.

 Accordingly, the State Govt. had constituted the General Body of State Health Mission under the Chairmanship of Hon’ble Chief Minister Haryana vide notification dated 27/06/05 (Flag ‘A’). The functions under the Mission would be carried out through the State Health Society, Haryana, Panchkula.

 It is therefore proposed that the State Health Society, Haryana, Panchkula of NRHM may be re-constituted. The Society shall comprise of Governing Body & Executive Committee.

 
Proposed Structure of State Health Mission (NRHM)
State Health Mission
Chairperson – Hon’ble Chief Minister
A. Governing Body of State Health Society
Constituion & Members

Chairperson- Chief Secretary, Haryana
Vice-Chairman- Financial Commissioner & Principal Secretary, Govt. Haryana, Health, Medical Education & Ayurveda
Member Secretary- Mission Director(NRHM), Haryana
Members-

• Secretary, Finance
• Secretary, Women & Child Development
• Secretary, PWD B&R
• Secretary, Rural Development & Panchayat
• Secretary, Urban Development  & Local Bodies
• Secretary, Planning
• Secretary, Water Supply & Sanitation
• Secretary, Town & Country Planning
• Secretary, Environment
• Secretary, Education
• Director, PGIMS Rohtak
• Director General, Health Services, Haryana
• Project Director (NRHM), Haryana
• Director AYUSH .Hrayana
• Representative(s) to be nominated by MOH&FW, Govt. of India.
• President, IMA (Haryana), State Branch.
• Secretary, State Red Cross Society
• Any other member who is deemed fit for as per need

Frequency of Meeting:
The meeting of Governing Body of State Health Society, Haryana, Panchkula will be held every 6 months & earlier, if necessary.

Term of Members
The term of official members will be the time they hold the office by virtue of which they are members. The term of other members will be for 2 years.

Authentication of orders, decisions etc.

All orders and decisions of the Governing body shall be authenticated by the signature of the Financial Commissioner & Principal Secretary, Govt. Haryana, Health, Medical Education & Ayurveda and all other instruments issued by the Governing body shall be auntheticated by the signature of the Financial Commissioner & Principal Secretary, Govt. Haryana, Health, Medical Education & Ayurveda or such other officer of the Governing body as may be authorized by him/her.

Ordinary Business of the Governing Body

• Approval/ Endorsement of Annual State Plan for the NRHM.
• Consideration of proposals for institutional reforms in the Health Sector.
• Review of implementation of Annual Action Plan
• Inter-Sectoral coordination: All NRHM related sector and beyond eg. Administrative Reforms across the State
• Status of follow up action on the decisions of State Health Mission.
• Co-ordination with NGOs/ Donor/ other agencies/ organizations.
• Any other issues with permission of Chair.

Powers & Functions of Governing Body

The Governing Body of the SOCIETY shall be the highest decision making body of the Society. It shall have the following powers and functions:

• i)      Consider and approve the annual action plan of the society.
• ii)     Consider and approve the annual budget and authorize expenditure for each activity included in the action plan submitted to it by the Executive Committee of the society. Expenditure shall be incurred only as per the provision of the bye-laws
• iii)    Consider and approve the audited accounts of the society.
• iv)   Consider and approve the progress report of the society submitted by the
  Member Secretary every year.
• v)    Issue policy guidelines/ directions to the Executive Committee with regard to implementation of the various health activities & programmes.
• vi)   Approve formation of various groups/sub committee for various purposes related to the implementation or monitoring and delegate suitable powers to such groups/sub committees.
• vii)  To make authorization to the Member secretary of the Governing Body or to any other office bearer of the Executive Committee to sue or defend the Society in legal affairs and sign documents or plaints submitted in courts on the behalf of the society.
• viii) Delegate appropriate powers to the Executive Committee for its smooth functioning.
• ix)   To approve byelaws relating to service matters administration and financial matters of the society on the recommendation of the Executive Committee.
• x)    Making, altering or modifying rules and regulation of the Society for carrying out the objectives in a more efficient way
• xi)   To ensure the mandatory meetings of the Executive Committee or sub-committee/expert groups whenever constituted are held and the minutes of the meeting are recorded and maintained.
• xii)  To ensure that in the Tripartite Review Meeting the following documents are placed- (a) Audited Accounts for the preceding financial year (b) the updated physical and (c) financial progress of the project and the plan of action for the ensuing year.
• xiii) Accept donations and endowments or give grants upon such terms as it thinks fit.
• xiv)Develop and adopt its own rules and regulations for recruitment and appointment of experts and administrative / technical staff and set its own compensation package for such experts / staff to be recruited from the open market and/or deputation basis.
• xv) Develop and adopt its own procurement procedures for procurement of goods and services.
• xvi)Do generally all such acts and things as may be necessary or incidental to carrying out the objectives of the Society or any of them, provided that nothing herein contained shall authorize the Governing Body to do any act or to pass any bye-laws which may be repugnant to the provisions hereof, to the powers hereby conferred on the Governing Body and other authorities, or which may be inconsistent with the objectives of the Society.

B. Executive Committee of State Health Society

The Executive Committee would ensure execution of integrated NRHM State Action Plan, follow up action on decision of State Health Mission.

Constituion & Members

1.         Chairperson- Financial Commissioner & Principal Secretary, Govt. Haryana, Health, Medical Education & Ayurveda.

2.         Member Secretary- Mission Director(NRHM), Haryana

3.         Members-

• Director, Development & Panchayat
• Chief Administrator, HUDA
• Chairman, Haryana Pollution Control Board.
• Special Secretary, Finance dealing with Health.
• Director, Primary Education.
• Project Director, Sarv Shiksha Abhiyan.
• Engineer-in-Chief, Water Supply & Sanitation
• Engineer-in-Chief, PWD B&R
• Director General, Health Services, Haryana
• Director Health Services, Family Welfare
• Project Director (NRHM), Haryana
• Director Health Services, Malaria
• Director, AYUSH, Haryana
• Project Director, State AIDS Control Society
• Director, Urban & Local Bodies
• Director, Women & Child Development
• Secretary, Red Cross Society, Haryana
• Representative(s) of GoI
• Economics & Statistical Adviser, Haryana
• Non official member nominated by the Govt. Haryana
• Any other member by the permission of Chairperson

4.         Frequency of Meeting:

                        The meeting of Executive Committee of State Health Society, Haryana will be held every 3 months & earlier, if necessary.

5.         Term of Members

                        The term of official members will be the time they hold the office by virtue of which they are members. The term of other members will be for 2 years

6.         Ordinary Business of the Executive Body

• Detailed expenditure and implementation review.
• Approval of proposals from districts and other implementing agencies/ District Action Plans.
• Execution of the approved State Action Plan, including release of funds for programmes at State level as per Annual Action Plan.
• Release of funds to the District Health Societies
• Finalization of working arrangements for intra-sectoral and inter-setoral co-ordination.
• Follow up action on decisions of the Governing Body of State Health Mission
• Any other issues related with the permission of Chair.

Powers & Functions of Executive Body

The Executive Committee of the Society shall have the following powers and functions for appropriate working of the Society:

• i)      To prepare the NRHM Programme Implementation Plan (PIP) & Annual State Health Action Plan for approval by the Governing Body of the Society.
• ii)     To make appointments to various posts/position approved by the Governing Body.
• iii)    Scrutinize annual plans and the budget proposal placed before it by the Member Secretary and ensure that it should reflect all activities, provisions for each activity, anticipated receipts and payments out of the fund of the Society, and summit them to body for approval.
• iv)   To formulate bye-laws on administrative and financial matters and submit to the Governing Body for approval.
• v)    Approve appointment of the auditor for the annual statutory audit of accounts of the society in accordance with bye-laws.
• vi)   Constitute sub-committee for different activity under the project.
• vii)  Review the working/functioning of sub-committees constituted by the Governing Body or the Executive Committee as per laid down norms and guidelines for each of them.
• viii) To issue guidelines/directions to the Member Secretary for proper administration of the funds of the Society.
• ix)   To take all necessary steps to ensure proper execution of the plan, scheme or activity approved by the Governing Body.
• x)    To undertake any activity or function or liability delegated or entrusted by the Governing Body of the Society from time to time.
  
  MEMORANDUM OF ASSOCIATION OF STATE HEALTH SOCIETY, HARYANA

We the undersigned certify that we know the above mentioned persons and that they have signed in our presence.

Dated: __________________

Name & Designation of                                                          Name & Designation of

the person who is certifying                                                    the person who is certifying

 Appendix-II

STATE HEALTH SOCIETY, HARYANA

CONSTITUTION & RULES

1.         NAME OF THE SOCIETY: The name of the Society will be “State Health Society, Haryana (SHSH)”

2.      Address:    The registered office of this society will be in the premises of the office of Director General Health Services, Panchkula, Haryana.

3.         DEFINITIONS

3.1       In the interpretation of its Constitution & Rules, the following expressions shall have the following meaning unless inconsistent with subject or context:

• “Act” means Societies Registration Act, 1860.
• “Government of India” means the Ministry of Health & Family Welfare, New Delhi.
• “State Health Society,  Haryana (SHSH)” means the Society constituted by the Govt. of Haryana
• “Governing Body” means the Governing Body of the Society constituted under these rules for guiding, coordination & planning or various activities for implementation of various health programmes/NRHM.
• “Executive Committee” means the Executive Committee of the Society constituted under these rules.
•  “Chairperson” means the Chairperson of the Governing Body of the Society.
• “Chief Executive Officer (CEO)” means the chairperson of the Executive Committee of the Society.
• “Convener” of the Governing Body means Member Secretary of the Governing Body / Executive Committee.
•  “Member” means the Member of the Society.
• “State Government” means the Government of  Haryana.
• “Non Government Organization” means NGOs working in health sector in execution of activities pertaining to NRHM and Health & Family Welfare.
• Community based organization working and representing community other than NGOs like Mahila Mandal/ Shaksharta Mahila Smooh(SMS) etc. who can be involved in implementation or monitoring of health including NRHM activities.
• “PRI” mean Panchayati Raj Institutions like Gram Panchayat, Zila Parishad etc.
• “Year” means the financial year

4.         Objectives: The State Health Society, Haryana will have the objectives to:

• provide affordable quality care health services to the people of Haryana
• have effective implementation of various health programmes
• make the health system responsive to the needs of the community.
• coordinate and support the district societies
• provide supportive supervision for implementation of varied health programmes and
• bring change and establish health care service system to achieve the objectives of National Population Policy 2000 and National Health Policy 2002.
• The Society shall also serve in an additional managerial and technical capacity to the Department of Health & Family Welfare, Government of Haryana and for the implementation of Health Programmes & National Rural Health Mission (NRHM) in the State.

• 5.              FUNCTIONS OF STATE HEALTH SOCIETY, HARYANA
• To undertake activities to bring Health Sector Reforms, to make the Health System responsive to the need of the community and to provide quality health services in the State.
• To make rules and regulations for managing the affairs of the society and to make additions, amendments and deletions in them from time to time as needed in the interest of the society and programme.
• To accept grant-in-aid from Govt. of India/any other source, donations or funds in any form for the society.
• To review the budget under NRHM, Health and other different National Programmes and to adopt the budgetary outlay for the Health System.
• To incur expenditure for managing the affairs of the society.
• To provide supportive supervision to the District Health & Family Welfare Societies to achieve the objectives of NRHM/National Policies.
• To undertake operational and applied research activities related to Health & Family Welfare including NRHM.
• To create, recruit and manage technical, administrative, managerial, academic, consultancy and other posts in the society and to make payments for those according to rules and regulations of the society.
• To purchase, hire, take on lease, exchange or otherwise acquire property, movable or immovable including funds, construct and maintaining buildings/ buildings in the manner deemed fit as may be necessary for carrying out the objectives of the society.
• To lay down appropriate financial norms for different activities and their audit from time to time. The executive committee shall get the account audited from the Authorized Agencies like Chartered Accountant/CAG, GoI, Accountant General Haryana or others as per the requirement of the Govt./ Donor Agencies. The annual audit report will be placed every year in the meeting of the Governing body.
• To enter into agreement or contract as may be deemed necessary and sequential upon or incidental to carrying out the aims and objectives of NRHM and Health & Family Welfare Society.
• To coordinate and monitor the functioning of other district level societies in Health Department and outside.
• To coordinate/ associate with and monitor the activities of Non Government Organizations (NGOs)/ Community Based Organizations (CBOs) and Panchayati Raj Institutions (PRIs) in the manner deemed necessary for achieving the objectives of the NRHM/National Health Programme
• To accept contribution both in cash and kind from any NGO/ Agency working in the field of NRHM and Health & Family Welfare in the State or outside the State.
• To appoint short term Consultant/ Consultants and support staff on contract as per the Society Bye-laws whenever required to carry out activities to achieve the aims and objectives of the society/NRHM and National Health Policies.
• To decide and levy user charges for various Health & Family Welfare related services and utilization of the same for improvement of Health Services in the district.
• To approve procurement policy and procedures under NRHM and National Health Programme.
• To enter into joint ventures with other institutions/ organizations in Health & Family Welfare Sectors.
• To undertake training and capacity building activities to improve the knowledge, skills and attitudes of various levels of functionaries in the state to provide good quality Maternal Health. Child Health, Family Planning Services and to promote Breast Feeding, MTP, RTI/STD, etc.

• 6.                   MEMBERSHIP

 There shall be following categories of members of the Society:

• a)      Founder Members: All the members who have signed and authenticated the     memorandum of association and rules and regulations of the Society will be treated as founder members.
• b)      Donor Member: Any Government or Institution or body or a person who contributes to the corpus of the Society not less than Rs 1 Lac at a time will be a donor member of the Society.
• c)      Honorary Member: Governing  Body of the Society may on the recommendation of the Executive Committee approve the name of any individual or institution as honorary member of the Society for a period of two years at a time which may be extended further by the resolution of the Governing  Body.
• d)      Special Member: The Governing  Body of the society may co opt any individual who commands prestige in training or research in the field of Health & Family Welfare or women’s development as special member but they would not have voting rights.

7.         AUTHORITIES OF THE STATE HEALTH SOCIETY

The following shall be the bodies and authorities of the Society:

• Governing Body
• Executive Committee
• Programme Committees and such other bodies as may be prescribed by the Governing Body. (Optional)

8.         COMPOSITION OF THE GOVERNING BODY

• The Governing Body of the Society shall ipsofacto comprise of all the founder members, all the donors members and all the special members.
• In addition to above the Chairperson shall have powers to nominate any member(s) either from serving or retired officers who are renowned expert in the field of Health & family welfare or Social Service.

8.1   Thus the constitution of the Governing Body shall be as follows:

• Chief Secretary, Haryana  (Chairperson)
• Secretary Health, Medical Education & Ayurveda- (Vice-Chairperson)
• Mission Director(NRHM), Haryana –Member Secretary

Members

• Secretary, Finance
• Secretary, Women & Child Development
• Secretary, PWD B&R
• Secretary, Rural Development & Panchayat
• Secretary, Urban Development  & Local Bodies
• Secretary, Planning
• Secretary, Water Supply & Sanitation
• Secretary, Town & Country Planning
• Secretary, Environment
• Secretary, Education
• Director General, Health Services, Haryana
• Director, PGIMS Rohtak
• Project Director (NRHM), Haryana
• Director AYUSH, Haryana
• Representative(s) to be nominated by MOH&FW, Govt. of India.
• President, IMA (Haryana), State Branch.
• Secretary, State Red Cross Society
• Any other member who is deemed fit for as per need

8.2       The membership of an ex-officio member of the Society and of the Governing Body shall terminate when he/she ceases to hold the office by virtue of which he/she was member and his/her successor to the office shall become such member.

8.3      Nominated members shall hold office for a period of three years from the date of their nomination by the Chairperson. Such members will be eligible for re-nomination for another period of 3 years.

8.4      The Society shall maintain a roll of members at its registered office and every member shall sign the roll and state therein his/her rank or occupation and address.  No member shall be entitled to exercise rights and privileges of a member unless he/she has signed the roll as aforesaid.

8.5      A member of the Governing Body shall cease to be member if the resigns, become of unsound mind, become insolvent or convicted of a criminal offence involving moral turpitude or removal from the post by virtue of which s/he was holding the membership.

8.5.1 One third of the members of the Governing Body, including the substitutes nominated present in person shall form a quorum at every meeting of the Governing Body. 

8.6       Resignation of membership shall be tendered to the Governing Body in person to its Member Secretary and shall not take effect until it has been accepted on behalf of the Governing Body by the Chairperson.

8.7      If a member of the Society changes his/her address he/she shall notify his/her new address to the Member Secretary who shall thereupon enter his/her new address in the roll of member.  But if a member fails to notify his/her new address the address in the roll of members shall be deemed to be his/her address.  

• 8.8          No member of the Governing Body, shall be entitled to any remuneration.

9.         POWERS & FUNCTIONS OF THE GOVERNING BODY:

The Governing Body of the SOCIETY shall be the highest decision making body of the Society. It shall have the following powers and functions:

• i)      Consider and approve the annual action plan of the society.
• ii)     Consider and approve the annual budget and authorize expenditure for each activity included in the action plan submitted to it by the Executive Committee of the society. Expenditure shall be incurred only as per the provision of the bye-laws
• iii)    Consider and approve the audited accounts of the society.
• iv)   Consider and approve the progress report of the society submitted by the
  Member Secretary every year.
• v)    Issue policy guidelines/ directions to the Executive Committee with regard to implementation of the various health activities & programmes.
• vi)   Approve formation of various groups/sub committee for various purposes related to the implementation or monitoring and delegate suitable powers to such groups/sub committees.
• vii)  To make authorization to the Member secretary of the Governing Body or to any other office bearer of the Executive Committee to sue or defend the Society in legal affairs and sign documents or plaints submitted in courts on the behalf of the society.
• viii) Delegate appropriate powers to the Executive Committee for its smooth functioning.
• ix)   To approve byelaws relating to service matters administration and financial matters of the society on the recommendation of the Executive Committee.
• x)    Making, altering or modifying rules and regulation of the Society for carrying out the objectives in a more efficient way
• xi)   To ensure the mandatory meetings of the Executive Committee or sub-committee/expert groups whenever constituted are held and the minutes of the meeting are recorded and maintained.
• xii)  To ensure that in the Tripartite Review Meeting the following documents are placed- (a) Audited Accounts for the preceding financial year (b) the updated physical and (c) financial progress of the project and the plan of action for the ensuing year.
• xiii) Accept donations and endowments or give grants upon such terms as it thinks fit.
• xiv)Develop and adopt its own rules and regulations for recruitment and appointment of experts and administrative / technical staff and set its own compensation package for such experts / staff to be recruited from the open market and/or deputation basis.
• xv) Develop and adopt its own procurement procedures for procurement of goods and services.
• xvi)Do generally all such acts and things as may be necessary or incidental to carrying out the objectives of the Society or any of them, provided that nothing herein contained shall authorize the Governing Body to do any act or to pass any bye-laws which may be repugnant to the provisions hereof, to the powers hereby conferred on the Governing Body and other authorities, or which may be inconsistent with the objectives of the Society.

10.       COMPOSITION OF THE EXECUTIVE COMMITTEE

The Executive Committee of the Society, which shall consist of the following members for carrying out all functions of the Society.

10.1     The Executive Committee may co-opt additional members and/or invite subject experts to its meetings from time to time.  

10.2     Meetings of the Executive Committee shall be convened by the Member Secretary by giving clear seven days notice in writing along with the Agenda specifying the business to be transacted, the date, time and venue of the meeting. 

• 10.3.1   Meetings of the Executive Committee shall be held at least once a month or more frequently if necessary. One third of the members of the Executive Body, including the substitutes nominated present in person shall form a quorum at every meeting of the Executive Body. 

10.4     The minutes of the Executive Committee meetings will be placed before the Governing Body at its next meeting.  

10.5     The various Committees constituted by the Governing Body shall submit their reports to the Executive Committee who shall be empowered to take decisions on their recommendations or may obtain approval from the Governing Body as the case may be.

 11.           POWERS AND FUNCTION OF THE EXECUTIVE COMMITTEE

The Executive Committee of the Society shall have the following powers and functions for appropriate working of the Society:

• To prepare the NRHM Programme Implementation Plan (PIP) & Annual State Health Action Plan for approval by the Governing Body of the Society.
• To make appointments to various posts/position approved by the Governing Body.
• Scrutinize annual plans and the budget proposal placed before it by the Member Secretary and ensure that it should reflect all activities, provisions for each activity, anticipated receipts and payments out of the fund of the Society, and summit them to body for approval.
• To formulate bye-laws on administrative and financial matters and submit to the Governing Body for approval.
• Approve appointment of the auditor for the annual statutory audit of accounts of the society in accordance with bye-laws.
• Constitute sub-committee for different activity under the project.
• Review the working/functioning of sub-committees constituted by the Governing Body or the Executive Committee as per laid down norms and guidelines for each of them.
• To issue guidelines/directions to the Member Secretary for proper administration of the funds of the Society.
• To take all necessary steps to ensure proper execution of the plan, scheme or activity approved by the Governing Body.
• To undertake any activity or function or liability delegated or entrusted by the Governing Body of the Society from time to time.

12.       POWERS OF THE CHAIRPERSONS:

The Chairperson of the Governing Body and Executive Committee shall preside over all the meetings of the Governing Body and committee respectively and decide issue by majority votes. They shall have a casting vote and shall perform other function responsibility as entrusted to them by the Governing Body from time to time

12.1          Chairperson shall take the chair at the meetings of the Governing Body. In his/her absence, the vice- chairman will chair the meeting, failing which the Governing Body shall elect one among the members present as chairperson of the meeting.

12.2          In the event of any urgent business, the Chairperson of the Governing Body may take a decision on the behalf of the Governing Body. Such a decision shall be reported to the Governing Body at its next meeting for ratification.

13.    POWERS AND FUNCTIONS OF THE MEMBER SECRETARY

• a)    Preparation of agenda items along with their notes to be placed before the Governing Body or the Executive Committee.
• b)    To maintain the records and proceedings of all the meeting of Governing Body/ Executive Committee.
• c)    To undertake the planning and implementation of the project activities based on the project document and any amendments to it as approved at the Tripartite Review Meeting held by GOI, State Government, and any donor agency related to the district as also any revisions communicated to the Society from time to time.
• d)    To advance funds to field level government institution for implementing the activity or activities under the project.
• e)    To initiate and co-ordination inter departmental activities as per the annual action plan duly approved by the Executive Committee and the Governing Body.
• f)     To ensure actions on the decision taken in the meetings of the Governing Body and reporting back their compliance.
• g)    To invite, scrutinize and put-up NGO proposals to the Executive Committee/Governing Body for approval as the case may be.
• h)    To disburse funds and monitor NGO projects approved by the Executive Committee or Governing Body as the case may be.
• i)      To administer and operate the funds of the Society in accordance with the decisions on policy guidelines approved by the Governing Body in accordance with the Bye-laws
• j)      To make all administrative logistic and financial arrangements to ensure effective and smooth functioning of the Society in relation to all its activities.
• k)    To carry out other functions as may be delegated or entrusted to her/him by the Governing Body or by the Executive Committee of the Society.

14.       LEAGAL STATUS OF THE MEMBER SECRETARY OF THE   GOVERNING BODY OF THE SOCIETY:

• a.    The Member Secretary of the Governing Body is designated as Secretary of the Society. S/He will be the person in whose name the Society may sue and be sued for the purpose of defending the legal rights or property or interest of the Society for the purpose of various sections of the Societies Registration Act 1860.
• b.    The Secretary, being the Chief Executive of the Society shall exercise all      administrative and financial powers as laid down in the schedule of powers approved by the Governing Body on the recommendation of the Executive Committee through bye- laws
• c.    S/He would be responsible for constant superintendence, proper management and smooth functioning of the Society. He/she would perform all other acts for above purpose, necessary in this regard within the framework of the rules and regulations and the policy guidelines issued to him/her by the Executive Body.

• 15.              CREATION, ADMINISTRATION AND MANAGEMENT OF THE FUNDS OF THE SOCIETY

There may be following sources for the creation of a fund of the Society:

• a.  Grants or contribution made by the Government of India.
• b.  Grants and contribution made by the State Government.
• c.  Contribution or financial aid provided by any National or International agency provided the approval of the Central/State Government is obtained prior to the acceptance of contribution or aid.
• d.  Donation or contribution made by any other State Government or Institution or Society within India with the approval of the Governing Body.
• e.  Fees and charges if levied by the Society for any service rendered.
• f.   Miscellaneous income from investment and any other income or receipt from any other source provided it is given or received for implementing any of the objectives of the society.

16.       SAFETY OF FUNDS:

• a.  The funds of the Society shall be placed in a Scheduled Bank of the Reserve Bank of India or any Bank authorized by the GOI/State Govt. with the approval of the Chairperson of the Executive Committee.
• b.  The accounts will be operated in accordance with the provisions of the bye-laws.

17.       ACCOUNTS OF THE SOCIETY.

The accounts of the Society shall be kept open for inspection by the agency of the Government of India or the Controller and Auditor General of India or Accountant General or Chartered Accountants appointed by Govt./Donor Agency at any time to be satisfied that the funds received by the Society have been utilized for the purposes for which they were received.

RECONSTITUTION
A special meeting of the Governing Body can be called by the Secretary to discuss the need to reconstitute the Governing Body and the Executive Committee. The agreement to reconstitute the Governing Body and the Committee shall be arrived at based on a three fifth majority of the members of the Governing Body and the committee. Information about the new members of the Executive Committee and the Governing Body will be sent to the Registrar of Societies in accordance with the provisions of the Registration of Societies Act.

VACANCIES:
Casual vacancies arising in the Governing Body on account of any reason may be filled in by co-option made by the Governing Body through a resolution in this regard.  

PROCEDURE OF CALLING MEETING OF THE GOVERNING BODY/ COMMITTEE:

• a.       The meeting of the Governing Body shall be summoned after issue of normal notice of 15 days prior to the actual date of the meeting. In emergent cases the Chairperson of the Governing Body may invite special meeting only by providing 7 days notice in writing.
• b.       10 days notice shall be necessary for a meeting of the Executive Committee. Emergency meeting can be called by providing 3 days notice in writing.
• c.       In exceptional circumstances, Chairman of the Governing Body/Committee may circulate an agenda/draft resolution to all the members of the Governing Body/Committee and obtain their approval in writing for which no notice shall be considered necessary.
  
  FREQUENCY OF THE MEETINGS OF GOVERNING BODY/EXECUTIVE COMMITTEE:

• a.    It will be incumbent on the part of the Member Secretary to arrange at least two meetings of the Governing Body in each financial year. The first meeting should be held before 31st May every year.
• b.    The Member Secretary of the Executive Committee shall be responsible to arrange at least four meetings of the Executive Committee to be held in each financial year. The first meeting should be held before 1st May and the last should be at the end of February or first week of March every year.

• 22.           LEGALITY OF THE PROCEEDINGS OF THE MEETINGS:

• a.    Decisions in the meetings of the Governing Body or Executive Committee shall be taken by a majority consensus. In case of voting on any issue resolution is considered necessary, the Chairperson shall exercise his/her casting vote.
• b.    Specific regulation/bye-laws will be framed to provide guidelines on matters relating to administration and all financial transactions and preparation of monthly accounts, quarterly accounts and annual accounts, within three months from date of registration of the Society. During the intervening period the accounts of the Society shall be maintained as per the advice given by the Government of India/state Government.
• c.    The Governing Body shall be competent to revise, review, substitute, delete or interpret any provision of the bye-laws or regulations approved by it from time to time, by the approval of at least 2/3rd of the registered members of the Governing Body

23. AMENDMENT IN THE RULES AND REGULATIONS:
Wherever it shall appear to the Governing Body that it is advisable to alter, extend or delete any of the objectives or purposes laid down in the Memorandum of Association and rules of the Society or to amalgamate such Society either wholly or partially with any other Society, such Governing Body may submit a written proposition to the members of the Society, and may convene a separate meeting for the consideration there of according to the regulation of the Society, but no such preposition shall be carried into effect unless such report shall have been delivered or sent by post to every member of the society ten days prior to the special meeting convened by the Governing Body for the consideration thereof, or unless such proposition shall have been agreed to by the votes of three fifth of the members delivered in person or by proxy, and confirmed by the votes of three fifth of the members present at a second special meeting convened by the Governing Body at the interval of one month after the former meeting.

In other cases amendments can be made by a resolution passed by two third members present in the meeting of Governing Body specially called for such purpose. Any changes in any of the provisions of the Memorandum or Rules and Regulation made above will be notified and sent to the Registrar, in accordance with the provisions of the Registration of Societies Act.

24. GENERAL PROVISION:
All the provisions of the Firms Societies Registration Act 1860 shall apply to this Society. The Registrar of the Firms & Societies, Panchkula, Haryana shall have powers of inspection and any suggestion made by him would be complied with. 

25. AUDIT OF ACCOUNTS
The Executive Committee of the Society shall appoint Auditor for the annual audit of accounts of the funds of the Society. On the recommendation of the Convener of the Society, the Committee may create such machinery, which may provide concurrent audit of expenditure or inspection of accounts of the Society. For this purpose, the Committee may obtain services of a financial expert taken on deputation or from State Government or from any other contract Institution / Organization or from outside.

26. PROPERTIES AND ASSETS
The income and property of State Health Society, Haryana derived in any manner shall be applied towards promotion of objectives thereof as laid down above, subject to the expenditure of grants made by Government of Haryana/Govt. of India or donor agencies and revenue generated by District Health & Family Welfare Societies through User Charges to such limitations as these Government/ Agencies may impose from time to time. No portion of income and property of the society shall be paid or transferred directly or indirectly by way of dividend bonus or otherwise, however, to persons who at any time have been members of the society or at any one of them or to any person planning through them provided that nothing therein contained shall prevent the payment in good faith of remuneration of any service rendered to the society or traveling allowance, halting or other similar charges.

27.       ANNUAL REPORT
A draft annual report and the yearly accounts of the Society shall be placed before the Governing Body at next meeting for consideration and approval.  A copy of the annual report and audited statement of accounts as finally approved by the Governing Body shall be forwarded within six months of the closure of a financial year to the Chairperson of the Governing Body and Government of India in Ministry of Health & Family Welfare representatives on the Governing Body.

28.       DISSOLUTION:
The Society may be dissolved subject to Section 12(D)(i)(c) of the Act of  Societies Registration Act. If any property remains after settlement of its debts and liabilities, it will be transferred to a Society or organization having similar objects selected and approved by the Governing Body by two third of the members

29.       MISCLELLANEOUS

29.1     CONTRACTS
29.1.1  All contracts and other instruments for and on behalf of the Society shall be subject to the provisions of the Act, be expressed to be made in the name of the Society and shall be executed by the persons authorised by the Governing Body.
29.1.2  No contracts for the sale, purchase or supply of any goods and material shall be made for and on behalf of the Society with any member of the Society or his/her relative or firm in which such member or his/her relative is a partner or shareholder or any other partner or shareholder of a firm or a private company in which the said member is a partner or director.

29.2     COMMON SEAL
29.2.1  The Society may have a common seal of such make and design as the Governing Body may approve.

 29.3     COMPLIANCE OF STATUTORY REQUIREMENTS
29.3.1  The Society shall register itself with relevant government agencies for the purpose of complying with the statutory requirements including regulations governing deduction of tax at source relating to the staff, consultants and experts employed by it and/or consultancies / contracts awarded by it in the course of performance of its tasks.

29.4     GOVERNMENT POWER TO REVIEW
29.4.1  Notwithstanding anything to the contrary contained in these Rules, the Ministry of Health & Family Welfare, Government of India, as the principal donor to the Society, may appoint one or more persons to review the work and progress of the Society and hold enquiries into the affairs thereof and report thereon, get the accounts of the society audited by the internal audit parties of the Chief controller of Accounts, MoHFW, GoI, and issue directions, as deemed appropriate, to the Society.
29.4.2  The Chairperson of the Governing Body shall have the right to nominate one or more persons to be part of the review / enquiries.
29.4.3  The progress review reports and / or enquiry reports shall be included in the written agenda of the ensuing meeting of the Governing Body.